While Gmail, the Google email service, is incredibly reliable, you continue to may choose to download important business correspondence for your computer’s disk drive. Gmail Backup is really a program made specifically for this purpose, yet it is buggy and not compatible with Windows 7, since it has not been updated since 2009. At the time of this writing, the simplest way to save Google email messages is by using your desktop email program, since Gmail uses the regular POP3 mail system. Thunderbird, which happens to be free, and Microsoft Outlook, which happens to be included when you purchase Microsoft Office, are very easy to configure for Save emails to PDF.
1. Launch Gmail and log on with the usual username and password. Wait an additional or two for your personal mailbox to open.
2. Click the icon of the gear on the white background located with the right-hand corner from the mailbox page to look at the principle settings prompt. Select “Settings” from the pull-down menu that appears.
3. Click on the “Forwarding and POP/IMAP” tab in the Settings page. It is the fifth tab from your left.
4. Scroll down to the Pop Download section of the page, the second section from your top. Check either the very best radio button marked “Enable POP for many Mail (even mail that’s previously been downloaded)” or even the one right under it marked “Enable POP for Mail that Arrives from Now On” depending upon whether you need to download and save old messages in your computer.
5. Select the option which is easiest for you inside the pull-down menu under the radio boxes that may be marked: “When messages are accessed with POP.” Keeping the default use of “Keep Gmail’s Copy within the Inbox” is often the most convenient choice. Alternately, you are able to choose “Mark Gmail’s Copy as Read,” “Archive Gmail’s Copy” or “Delete Gmail’s Copy,” for the way you need the copy that remains inside your Gmail box to be handled.
6. Click on the “Save Changes” button in the bottom from the page.
7. Launch your email client and open the prompt that you employ to include a brand new account. Click “Local Folders” from the left-hand column of the home page of Thunderbird after which click “Give A New Account.” Alternately, click “File” accompanied by “Info” and then click the “Add Account” prompt that is marked having a plus sign and located toward the top of the Outlook information page.
8. If using Thunderbird, type the requested information for Server to the respective text fields around the window that appears. Click the “Continue” prompt and permit the automatic account setup to ensure the account settings. If using Outlook, go through the “Manually Configure Server or Additional Server Types” radio t0PDF in the bottom of your Microsoft Outlook account window and stick to the directions in Steps 9 and 10.
9. Click “Next” at the bottom of your account information box in Outlook. Wait another for that “Choose Service” dialog box to appear. Click “Next” again after confirming how the Internet E-mail default radio box is ticked in the Choose Service dialog box and wait an additional for your Internet E-mail Settings dialog box to seem. Enter every one of the information for your Gmail account from the respective fields. Enter “pop.gmail.com” as being the incoming mail server and “smtp.gmail.com” since the outgoing mail server. Enter your whole e-mail address, including “@gmail.com,” inside the “User Name” field.
10. Click on the “More Settings” button at the lower right-hand side of the dialog box and wait a second for your Internet E-mail Settings box to appear. Select the “Outgoing Server” tab after which examine the box marked “My Outgoing Server (SMTP) Requires Authentication.” Look at the default “Use Same Settings as My Incoming Mail Server” radio box and click on “OK.” Click” Next” and wait several seconds to the system to deliver and receive test email messages. Click “Close” within the test message box accompanied by “Finish” in the main dialog box to return to the primary Outlook window.
11. Download the mail for the new account by selecting “Send/Receive.” All emails that you just download are stored in the mail folder in your hard drive drive.